Last Updated: 03/07/25

At The Vetrepreneurs Circle, we are committed to protecting your privacy and handling your personal data responsibly and in compliance with the UK General Data Protection Regulation (UK GDPR).

1. Who We Are

The Vetrepreneurs Circle is a UK-based not-for-profit organisation that supports veterans and service leavers in building and growing successful businesses.

For data protection purposes, we act as the data controller when collecting and processing your personal information.

2. What Information We Collect

We may collect and store the following types of personal data:

a) Information you provide:
• Name
• Email address
• Business name (if applicable)
• Phone number (if provided)
• Messages and enquiries you submit via our website or contact forms
• Event sign-up or feedback form data

b) Information we collect automatically:
• IP address
• Browser type and device
• Pages visited and time spent on the website
• Referral source (e.g. search engine, social media)

3. How We Use Your Information

We use your data to:
• Respond to your enquiries
• Provide access to member resources, programs, or events
• Send you updates and relevant content (if you’ve opted in)
• Monitor and improve our website and services
• Comply with legal or regulatory obligations

We do not sell your data, and we do not use your information for automated decision-making or profiling. 

4. Legal Basis for Processing

We process your data under one or more of the following legal bases:
• Consent – where you have given us permission (e.g. to receive email updates)
• Contractual necessity – if we’re providing a service you’ve signed up for
• Legitimate interests – to run and improve our programs, events, and website
• Legal obligation – where required by law 

5. How We Store and Protect Your Data

We use secure systems to store and manage your data, and we take appropriate technical and organisational measures to protect it.

Only authorised team members or partners working on our behalf can access your information. 

6. Data Sharing

We may share your data with trusted third parties who help us operate the website or deliver services (e.g. event platforms, CRM providers), but only where:
• They are GDPR-compliant
• They only use your data to perform the task we’ve asked them to
• They do not use it for their own marketing

We will never sell your information. 

7. How Long We Keep Your Data

We only keep your personal data for as long as necessary for the purposes it was collected, including:
• Enquiries: up to 12 months
• Mailing lists: until you unsubscribe
• Members/participants: for the duration of your involvement and for legal record-keeping afterward 

8. Your Rights

You have the right to:
• Access your personal data
• Correct or update your data
• Request deletion of your data
• Object to or restrict certain types of processing
• Withdraw your consent at any time
• Lodge a complaint with the Information Commissioner’s Office (ICO): www.ico.org.uk

To exercise any of these rights, email us at: support@vetrepreneurscircle.co.uk 

9. Cookies

We use cookies on this site to help us understand visitor behaviour and improve our services. By using the site, you agree to our use of cookies.

You can manage your cookie preferences in your browser settings. 

10. Changes to This Policy

We may update this policy from time to time. When we do, we’ll update the date at the top of this page.